Email Security in the Remote Work Era

“Is your email safe? Think again.” Every day, we send and receive over 333 billion emails worldwide, with the average employee managing 120 of them daily. But, did you know that 94% of cyberattacks start with a malicious email? In 2022 alone, cybercrime cost businesses more than €9.6 Billion, with business email compromise taking the lion’s share of the damage. Don’t become an example!

As a result, we’ll delve deep into the most recent developments in email security. We’ll look at the most recent technologies and approaches for keeping emails secure. Additionally, we will discuss some recommended strategies that you can implement to ensure the highest level of security for your email. The proliferation of remote work has elevated the significance of email security to an unprecedented degree. It is critical to investigate every potential security measure that can safeguard our data and maintain the integrity of virtual environments.

Let’s take action and safeguard your business from cybercriminals today!

Why Email Security Matters?

“Your email is under attack, and here’s why.” In our digital world, email is a primary communication tool, but it’s also the number-one threat vector for cyber attacks. Criminals are constantly finding new ways to exploit email vulnerabilities. According to Verizon, 94% of malware is delivered via email. An additional 96% of spoofing attacks begin with an email, according to a Cisco report. However, email security involves more than just technology. In addition, training and awareness are crucial. According to a report by Terranova, 67.5% of individuals who click on a fraudulent link are likely to divulge their credentials. We shall examine the essential measures that must be implemented in order to safeguard one’s email, organization, and self against these perils.

Thus, it is essential to emphasize the significance of having a comprehensive and effective email security strategy. It is essential to maintain business operations and safeguard against potential hazards.

What Are The Types of Email Security Tools?
There’s a vast array of email security tools out there, each designed to tackle the multitude of threats that lurk in your inbox. Let’s break down the most essential features:

  • Spam Filter: No one likes spam, right? A spam filter works tirelessly to keep those pesky, often dangerous, unwanted emails out of your inbox.
  • Anti-Phishing: Anti-phishing tools work like your personal detective. Sniffing out the subtle signs of phishing scams to keep your inbox clean and safe.
  • Data Encryption: Encryption is the superhero of email security. Protecting your sensitive information from prying eyes as it travels across the web.
  • Antivirus Protection: Think of antivirus as your inbox’s bouncer. This helps to stop malware-laden phishing emails from ever stepping foot inside.
  • Content and Image Control: It ensures that everything in your corporate emails is appropriate and followed by company policy.
  • URL Rewriting/Click-Time Protection: These clever tools are like your personal guide in a minefield, ensuring you don’t step on any malicious links.
  • Data Loss Prevention (DLP): DLP acts as your own personal security guard, preventing sensitive data from being shared with the wrong people.
  • Content Disarm & Reconstruction (CDR): CDR is like a meticulous editor, removing any malicious bits from documents before they reach your inbox.
  • Clawback: Your safest bet on slip-through threats. Clawback is your safety net, pulling back harmful emails even after they’ve landed in your inbox.
  • Image Analysis: Image analysis acts as your decoder ring for some code can be hidden in images. It helps reveal and block any hidden threats.
  • Archiving: Archiving is your library of past emails, making sure you’re in compliance with any relevant regulations.
  • Sandboxing: Allowing you to see if anything harmful is cooking up, all without any risk to your main course – your organization.
  • Artificial Intelligence (AI)/Machine Learning (ML): Think of AI and ML as inbox’s smart assistants, using patterns and trends to block any malicious content that tries to sneak past your defenses.

Benefits of Email Security:

Securing your emails is essential for safeguarding important information and preventing damaging data breaches. Email security offers several key advantages:

  1. Protection from phishing and spoofing: These measures can detect and mitigate threats such as phishing or spoofing attacks. These attacks could result in severe breaches and potential malware or virus infections.
  2. Prevention of data breaches: By encrypting emails, you can avoid accidental exposure and help prevent costly data breaches. This ensures that confidential details like credit card numbers, bank accounts, and personal information remain secure.
  3. Enhanced confidentiality: Email encryption ensures that only the designated recipients can access the content of your emails. This enhances confidentiality.
  4. Detection of malicious and spam emails: Email security can identify harmful or spam emails that might bypass your mail system’s spam filter. This protects your accounts from potential threats.
  5. Compliance with regulations: Encryption services can assist businesses in meeting industry-specific regulations. They also help in avoiding potential risks.
  6. Safeguarding sensitive data: Email security protects vital information such as intellectual property, financial records, and top-secret company data. This keeps the data safe from hackers and cybercriminals.
  7. Real-time protection: With anti-malware and anti-spam features, email security solutions provide real-time protection. They shield you against emerging threats.
  8. Prevention of compromised accounts and identity theft: Email encryption can help prevent attackers from stealing login credentials, and personal data. It also stops them from installing malware on your system.

What are Email Security Policies?

Email security policies are a set of rules created to safeguard your messages from the prying eyes of cybercriminals. They act as a protective shield, ensuring that all confidential messages within your organization’s network remain confidential.

Why are Email Security Policies Important?

Tailoring your email security policies is crucial for protecting sensitive data. And ensuring it’s available to users, affiliates, and business partners when needed. Especially important for organizations that follow regulations like GDPR, HIPAA, or SOX, or adhere to security standards like PCI-DSS.

Key Components of Email Security Policies:

  • Strong Password Requirements: Your first line of defense is a solid password. Make sure it’s complex, unique, and changed.
  • Multifactor Authentication (MFA): MFA adds an extra layer of armor to your accounts, requiring many forms of identification to gain access.
  • Email Encryption: This handy tool minimizes the risks of data loss and policy violations, all while keeping the business communication flowing.
  • Email Attachments: Be selective about the file types you allow as attachments and use scanning tools to fend off any malware.
  • Security Awareness Training: Train your team to be email detectives! They should only interact with links and attachments from trusted sources.
  • Regular Software Updates: Stay ahead of the game by regularly updating your email security software.
  • Data Retention: Set clear guidelines on how long emails should be stored and when it’s time to hit the delete button.
  • Secure Email Gateway (SEG): An SEG acts as the gatekeeper of your email stream, blocking any unwanted messages while making sure sensitive data stays put.


As remote work becomes more prevalent, email security has become more important than ever before. By implementing two-factor authentication, you enhance your email security. Using email encryption protects your communications from being intercepted. Undergoing security awareness training prepares you to recognize and avoid cyber threats. Regular software updates are crucial in maintaining security. A secure Wi-Fi network helps protect your online activities from prying eyes. Strong, unique passwords are essential to safeguarding your accounts and digital communications.

Remember, the best defense against email security threats is a proactive approach. Educate yourself, be skeptical of unsolicited emails, and always be wary of email links and attachments. By taking these steps, you can enjoy the benefits of remote work. At the same time, you will keep your digital communications secure and protected.



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