In a time when remote work has become prevalent, it’s important for executives to focus more on securing the way they share information and communicate in real-time. Scenarios such as information leaks, wiretapping, and data breaches can compromise your organization. Considering that we are in the age of big data, it has become easier for anyone — including cybercriminals — to acquire sensitive information.
If you and your employees are not careful enough when participating in Zoom meetings or sending emails, you risk exposing your organization to damaging threats. Here are a few tips to help you create more secure communication lines for your business:
- Be careful when using multiple devices
While it seems convenient to use your personal phone or PC for a meeting when your work devices are unavailable, it actually increases the possibility of a data breach. If you lose your personal phone, there is always the certainty that someone may access official emails and recordings that are saved in it. Knowing these risks, you will need to lay down a strict policy on using personal devices for sending and receiving work-related communications.
- Secure your work-related accounts
If you are an executive who constantly travels, you may find some time to scan your work-related inbox. You may have peace of mind knowing that you are accessing your emails using your device for work, but you still need to add extra layers of security to accounts that may contain sensitive information. It’s never a good idea to save usernames and passwords, so if you need to use your work-related accounts, write these down, or better yet, remember them.
- Use a secure conferencing app
When it comes to communicating with employees and business affiliates from home or just about anywhere, business executives often turn to Zoom. The problem with this app, however, is the number of security concerns that enterprises shouldn’t take lightly. Given the string of cybersecurity flaws that Zoom continues to correct, protecting your video conferences will depend on how safe you are when it comes to handling the platform. At any rate, you may choose to look into more secure alternatives.
Facetime may not have all the features that Zoom has, but it does offer end-to-end encryption among other important security features that Apple is known for. If you are planning a quick huddle with supervisors and departments heads over long distances, you might as well know how to Group Facetime on Mac. Just be sure you are using official devices as you do so.
- Set up a virtual private network
If you are using a Wi-Fi connection at your home office, there is still a good chance for someone to intercept your communications. The best way to get around this is to find an enterprise-level VPN service that’s ideal for remote employees. Once you have found the right one for your organization, you will not have to worry about anyone hijacking your official emails and chat messages.
Remote work raises your organization’s vulnerability to cyber attacks and data theft. Following the tips above should help you and your employees stay in touch in the most secure way.