As work from home trend is catching up fast across the world, remote workers need to follow some tips to isolate their mobile and desktop operating systems integrated with cloud storage from hackers.
Using strong and secure passwords and 2 Factor authentication- Choosing alpha-numeric passwords tucked with special characters is the best way to keep your files stored on the cloud storage accounts in a safe and secure way. Availing a 2 factor authentication makes complete sense.
Keep a track of files and folders- Auditing files and folders at regular intervals can help keep your information away from prying eyes. For instance, do keep a tab of the files and folders you are sharing with your peers and keep a track of the permissions( Read or Write) you are handing over to them.
Delete files- Almost all renowned cloud storage services like Dropbox, One Drive, Google Drive offer a recycle bin to store all your deleted files. By Default, the deleted files & folders are stored till one month’s time and then they are obliterated from the centralized cloud servers on a permanent note. So, if someone who shares your cloud storage platform deletes a file, don’t panic as it can be recovered from the recycle bin- only if in case you are the administrator of the cloud account.
Keep a track of apps connected to the cloud storage- It makes sense to have your cloud storage on go. But connecting your apps like calendar and email with the cloud storage platform can sometimes make your face troubles as hackers might invade your apps and then take hold of your account. So do monitor the apps connected to the storage.
Account alerts- Most of the IP storage platforms send in alerts whenever a new sign-in attempt is made and in case any changes are made to the files or folder shared with the peers. So, opt for platforms that offer these services as it helps keep a check on the changes made to files and folders stored on your cloud platform.
Deactivate obsolete accounts- Normally, whenever an employee leaves a company, the IT staff need to delete their accounts from the cloud storage access. Otherwise, they can misuse the access to conduct something malevolent. Deactivate access to old or lost devices also makes sense as all CSPs offer such facility via web browser.
Account recovery is vital- having a recovery email address along with a phone number helps in recovering a cloud storage account when the need arises and helps in resetting the password.
Signing out is important- always make sure you sign out of your cloud account as it helps in keeping out fraudulent people from accessing your files.
Device Security is essential- it is important to keep phones and laptops physically secure by opting for those devices that have bio metrics access as it helps in keeping the data safe in case the device gets lost or stolen.